Wound Care Policy – Notice of Privacy Practices

Please read this notice carefully. It concerns your individual, private healthcare information and how this information may be used and disclosed by this office.

KB Body Solutions has a legal, ethical, and moral obligation to protect your confidentiality. Any information about you and/or your family will be held strictly confidential by all employees. No discussion about you outside of the patient care framework will be allowed. Any conversation between staff members pertaining to delivering quality care will be conducted in a confidential and professional manner.

To provide quality care and operate efficiently, we may access your private healthcare information for purposes of treatment, payment, and healthcare operations. In doing so, we comply with all applicable state and federal laws regarding privacy rights, including protections provided under the Health Insurance Portability and Accountability Act (HIPAA).

Use and Disclosure of Medical Information

1. Treatment

We may share information with members of your treatment team, both within our office and with external healthcare providers, to ensure proper medical care and wellness programs.

2. Payment

We may disclose necessary information to insurance providers, government programs (such as Medicare or Medicaid), billing representatives, and electronic claims processors for payment purposes.

3. Healthcare Operations

Information may be used for credentialing, peer review, accreditation, audits, compliance, and general office administration.

4. Appointment Reminders & Treatment Alternatives

We may contact you regarding appointment reminders, alternative treatment options, or health-related benefits and services that may interest you.

5. Individuals Involved in Your Care

We may share information with family members, friends, or others involved in your care or payment for care. In emergency situations, necessary disclosures may be made to protect your health and safety.

6. Research

Under limited circumstances, we may use de-identified medical information for research purposes. Personally identifiable details will be removed whenever possible.

7. Public Health & Safety

We may disclose medical information for public health activities including:

• Preventing or controlling disease, injury, or disability
• Reporting births or deaths
• Reporting abuse or neglect
• Reporting reactions to medications or product issues
• Notifying individuals of potential exposure to disease
• Notifying authorities in cases of suspected abuse or domestic violence (as required by law)

8. Legal Requirements

We may disclose information when required by law, court order, legal proceedings, or governmental authorities.

9. Special Situations

Disclosures may occur for organ donation, military/veteran activities, workers’ compensation, law enforcement, correctional institutions, national security, and other legally authorized purposes.

10. Marketing

We will obtain written authorization before using patient information for marketing purposes. No patient information will be used without explicit consent.

Your Rights Regarding Medical Information

• Right to inspect and copy your protected health information
• Right to request amendments to your medical record
• Right to request restrictions on use or disclosure
• Right to request confidential communications
• Right to restrict disclosures for services paid in full
• Right to receive notification of a data breach
• Right to receive an accounting of disclosures

Requests must be submitted in writing to the Privacy Officer. We will accommodate reasonable requests in accordance with applicable laws.

Privacy Officer & Complaints

If you believe your privacy rights have been violated, you may file a complaint with KB Body Solutions. We will not retaliate against you for filing a complaint.

For privacy-related questions, please contact our HIPAA Compliance Office at:
Phone: (469) 954-4789

We are required by law to maintain the privacy of your protected health information and to provide you with notice of our legal duties and privacy practices. We are required to abide by the terms of the notice currently in effect.